Enter your Employee Number<\/strong> in the username field and your password in the password field. These are the same credentials you created during GHRIS registration.<\/li>\n<\/ol>\nPRO TIP:<\/strong> If you have not logged in since the December 2024 IPPD upgrade, your password may have been reset by the system. Use the “Forgot Password” link before calling HR \u2014 it is faster.<\/p>\n\n- Click Login<\/strong> and wait for your dashboard to load. First-time logins after the 2024 system upgrade may prompt you to verify your phone number.<\/li>\n
- Navigate to the “Payroll” or “Payslips” tab<\/strong> on your dashboard. The exact label depends on your employee category \u2014 teachers may see “My Payslip” while civil servants see “Payroll Records.”<\/li>\n
- Select the month and year<\/strong> of the payslip you need. The portal typically shows the last 12 months prominently. For loan applications, download the three most recent months.<\/li>\n<\/ol>\n
PRO TIP:<\/strong> Payslips are usually available between the 20th and 25th of each month. If you cannot see the current month yet, check back on the 23rd.<\/p>\n\n- Click “Download”<\/strong> \u2014 the file saves as a PDF to your device. On mobile, check your Downloads folder. On desktop, check the default downloads location set in your browser.<\/li>\n
- Log out immediately<\/strong> after downloading, especially if you are using a shared device or cybercaf\u00e9 computer.<\/li>\n<\/ol>\n
You have now completed your payslip download. Here is what to expect next: the PDF is immediately accepted by banks, SACCOs, KRA, and landlords as an official government document.<\/p>\n
\n<\/span>2026 Deductions on Your UHR Payslip: What Changed<\/span><\/h2>\nThis section covers what every competitor article misses \u2014 and what thousands of civil servants are searching for right now.<\/p>\n
When you open your 2026 payslip and compare it to 2023 or 2024, you will see a significantly different deductions column. Three policy changes have reshaped the net pay of every public servant in Kenya, and understanding them helps you dispute errors, plan your budget, and calculate your real loan eligibility.<\/p>\n
SHA (Social Health Authority) \u2014 2.75% of Gross Salary<\/strong><\/p>\nSHA replaced the old NHIF system from October 2024. Unlike NHIF, which had a flat cap at Ksh 1,700\/month regardless of salary, SHA is calculated as a percentage of whatever you actually earn. A teacher earning Ksh 45,000 gross now contributes Ksh 1,237.50 to SHA monthly. A senior civil servant earning Ksh 120,000 contributes Ksh 3,300. This is why your net pay looks lower \u2014 not because your salary was cut, but because your health contribution scaled up with your earnings. The SHA deduction appears clearly labelled on your UHR payslip dashboard.<\/p>\n
NSSF \u2014 6% of Gross Salary (New Rates from 2024)<\/strong><\/p>\nThe National Social Security Fund Act 2013 finally took effect, raising contributions from the previous flat Ksh 200\/month to 6% of gross salary, split equally between employee and employer. Your payslip now shows the employee portion: 6% of your gross. On a Ksh 50,000 salary, that is Ksh 3,000\/month toward your pension \u2014 a 15x increase from the old rate.<\/p>\n
Housing Levy \u2014 1.5% of Gross Salary<\/strong><\/p>\nIntroduced in 2023 and maintained through 2026, the Affordable Housing Levy deducts 1.5% of gross salary. Your employer contributes an equal 1.5%. On your UHR payslip, this appears as “Housing Levy” in the deductions column. A civil servant earning Ksh 60,000 gross loses Ksh 900\/month to this levy.<\/p>\n
The Net Effect on Loan Eligibility<\/strong><\/p>\nMost lenders calculate your loan eligibility as: net pay minus one-third of your basic salary<\/em>. Because SHA and NSSF now take larger bites, your effective loan ceiling is lower than it was in 2023. Before applying for any check-off loan in 2026, download your latest UHR payslip first and calculate your actual net pay \u2014 not an estimate based on your appointment letter.<\/p>\nThis is the single most important piece of financial planning information your UHR payslip contains, and it is one that no competitor page currently addresses in connection with the loan market in Kenya.<\/p>\n
\n<\/span>Costs, Requirements, and Timelines<\/span><\/h2>\n\n\n\n| Option<\/th>\n | Cost<\/th>\n | Key Requirements<\/th>\n | Time to Access<\/th>\n | Best For<\/th>\n<\/tr>\n<\/thead>\n |
\n\n| UHR payslip download<\/td>\n | Free<\/td>\n | Employee Number + password<\/td>\n | 2\u20135 minutes<\/td>\n | All public servants<\/td>\n<\/tr>\n |
\n| New employee registration<\/td>\n | Free<\/td>\n | National ID, KRA PIN, Employee Number<\/td>\n | 1\u201324 hours for verification<\/td>\n | First-time portal users<\/td>\n<\/tr>\n |
\n| Password reset (SMS method)<\/td>\n | Free<\/td>\n | Registered phone number<\/td>\n | Send “PASSWORD” to 22262<\/td>\n | Locked-out TSC teachers<\/td>\n<\/tr>\n |
\n| Password reset (online)<\/td>\n | Free<\/td>\n | Username + email on TMIS<\/td>\n | 15\u201330 minutes<\/td>\n | Civil servants not on CP2<\/td>\n<\/tr>\n |
\n| Check-off loan (banks\/SACCOs)<\/td>\n | Interest 14%\u201320% p.a.<\/td>\n | Last 3 payslips + ID + KRA PIN + 6-month bank statement<\/td>\n | 6\u201348 hours disbursement<\/td>\n | Civil servants needing lump sum<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
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